Help Center

Sending one proof to several people

You often need the same proof seen by more than one person. Add them all when you create the request and each one gets their own link, so you can tell who did what.

When you create a request, choose Send by Email, then add an address for each reviewer. Everyone you add can comment and request revisions. The Can approve checkbox controls who is allowed to close the proof, so you can send it to a wider group while keeping sign-off with one or two people.

The Reviewers section of the New Approval Request window, with three reviewers, a Can approve checkbox beside each one, and the approval options below

You then choose when the proof counts as approved. Any one of them means the first person with approval rights closes it. Everyone means it stays open until every approver has approved, which suits sign-off that genuinely needs several people.

Anyone can request revisions at any point, including people who cannot approve. A revision request reopens the proof straight away and clears any approvals already given, so nothing is ever marked approved while someone on the list has objected. The next person to open the link sees the revision request and can add to it.

Uploading a new version starts everyone fresh. Approvals never carry across a file change.

On the request page you get a line for each reviewer showing whether they have opened it, viewed it, approved it or asked for revisions, with the time. You can add someone later, resend an invite to anyone who has not acted, or remove a reviewer, which switches off their link immediately. Removing somebody never changes a decision that has already been made: if the proof is approved, it stays approved and the certificate is unchanged.

By default reviewers cannot see each other. Turn on Let reviewers see who else is reviewing if you want them to, which is useful for a team reviewing together and worth leaving off when two clients do not know they are both on the list.

Each personal link identifies whoever opens it, so treat it like any emailed link: if a reviewer forwards theirs, the person who receives it reviews under their name. Add a password or require an account when that matters.

Sending to more than one reviewer is a Pro feature. On the free plan you can send each proof to one reviewer.