How to Get One Sign-Off for a Whole Deliverable Package, Not Four Separate Threads

You get one sign-off for a whole deliverable package by putting every file, the hero video, the PDF one sheet, the stills, and the audio cut, behind a single review link and asking for one approval decision on the set. The reviewer opens one link with no account, leaves timecoded comments on the video, drops pins on the PDF and images, then clicks Approve once. That click creates a timestamped Certificate of Approval that records the reviewer, the time, and the exact versions they approved.

Most launches do not ship as a single file. A launch needs a 60 second video, two cutdowns, a thumbnail, and a PDF sell sheet, usually sent through different threads. One file gets approved in email, another gets notes in a chat, and a third waits on someone who never saw it. The package stalls because no single place holds the whole decision.

What is the best file approval software for video editors?

The best choice is a tool built for packages, not just single videos. Look for native viewers for video, PDF, audio, images, Office documents, and code in one link, a gallery view that shows the full set at a glance, timecoded comments on video, and pins on PDFs and images. Above all, look for one click approval that covers the set and produces a written record.

That is how File Approved is set up. You upload the files, share one private review link via fileslink.me, and reviewers comment in context without creating an account. On Pro, multi file approvals with gallery view let a client review the video, the PDF, and the stills together and approve them as one delivery.

Why do separate review threads break package approvals?

Separate threads create three problems. First, version drift, where the client approves the video in one thread while an older PDF still circulates in another, and the team ships a mismatched pair. Second, partial decisions, where two files get a clear yes, one gets vague notes, and one gets silence, so nobody can say whether the project is done. Third, lost proof, where months later nobody can find who approved the final sell sheet.

A single link fixes the structure first. Every reviewer sees the same set, in the same order, at the same version, and comments stay attached to the file they describe, so a note at 0:42 never gets applied to the wrong cutdown. New versions upload to the same link, and prior rounds stay intact in version history.

How do you build a package review clients will actually finish?

Put the hero deliverable first, then the supporting files in the order the client will use them, video, cutdowns, PDF, stills, then audio. Name every file plainly, with the project, the asset, and the version, so the gallery reads like a checklist rather than a download folder. A reviewer who can see what the package contains is far more likely to finish it in one sitting.

• Write one short instruction that names the decision you need, approve the full package or list blockers on any file.
• Name one approver who can close the package, even when several people comment.
• Set a feedback window, such as two working days, and say what happens when it passes.
• Tell reviewers to pin every note to the file itself, never in a separate email.
• Ask reviewers to mark preference notes as preferences, so required fixes stand out.

Keep the first round focused on the set as a whole, story, claims, and branding, before anyone polishes single frames.

How do I keep a written record of a client approving a file?

You keep the record by making approval a formal click, not a casual reply. When the reviewer clicks Approve in File Approved, the system generates a timestamped certificate that records who approved, when, and which file and version they approved. Save that certificate with the project archive, alongside the final exports and the invoice. It takes no extra work during the project, and it settles disputes later without searching inboxes.

What happens when only one file in the package needs a change?

You change only that file. Upload the new version to the same link, so the corrected PDF sits beside the already reviewed video, and ask the approver to confirm just that file and re approve the set. Prior rounds stay in version history, so the client can compare old and new directly. Say what changed and that every other file is identical, which prevents a full re review.

How much does client approval software cost?

File Approved starts with a Free plan at $0 forever, with 1 active review link, 10 GB of storage, all native viewers, timecoded comments and annotations, one click approval with certificate, and password protection, with no credit card required. Pro is $25 per month, with unlimited review links, 5 TB of storage, multi file approvals with gallery view, password and account protection, client downloads, and no File Approved branding. Extra storage is $10 per month per 1 TB block.

Run one real launch package through a single link this week. Put the video, the PDF, the stills, and the audio in one gallery, name one approver, and ask for one decision. You will get clearer notes, a faster close, and a certificate that proves the whole package was approved. Start at fileapproved.com and send a link, get feedback, and close the project.

Frequently asked questions

Can a client comment on different file types in the same review link?

Yes. The same link opens native viewers for video, PDF, audio, images, Office documents, and code, so a reviewer can leave timecoded comments on the video and drop pins on the PDF without switching tools or accounts.

Does one approval cover every file in the package?

Yes, when you set the package up as a multi file approval. The reviewer approves the set as presented, and the Certificate of Approval records the reviewer, the time, and the versions included.

What if a client needs to download the final files?

On Pro, client downloads can be enabled, so reviewers can download the approved files from the link they already used, instead of asking you for a separate delivery folder.