Reviewing More Than Video: One Link for PDFs, Audio, Images and Office Docs

You review more than video with one link by uploading each deliverable to the same review system, where clients open video, PDF, audio, images, Office docs and code in native viewers, leave located comments on each one, and approve the exact version they saw. No separate proofing tool for the PDF, no file player hunt for the audio, and no second thread for the stills.

Most creative projects are not a single video. A launch package is a hero cut, a PDF deck, 3 social stills, a voiceover file and a landing page document, and each file type usually drags in its own review habit. The video gets timecoded notes if you are lucky, the PDF gets a marked up screenshot in email, the audio gets a text message, and the images get a thumbs up that nobody can trace to a version.

What is the best file approval software for video editors?

The best fit is software built for mixed deliverables, not video alone. In File Approved, you upload a file, share one private review link, and clients review with no account required. Native viewers cover video, PDF, audio, images, Office docs and code, so a client who can open the link can review every part of the package in the same place and in the same way.

That consistency matters more than any single feature. When reviewers learn one routine, comment in the player, pin the PDF, approve the version, they repeat it for every file, and you stop re teaching the process on each deliverable.

How do I get timecoded comments from a client on a video, and pins on a PDF?

You use the viewer that matches the file. On video, reviewers leave timecoded comments pinned to the second and draw frame annotations on a frozen frame. On PDFs and images, they drop pins on the exact spot they mean. On audio, notes attach to the moment in the track. Comment attachments let a reviewer add a reference file to a note instead of starting a new thread about it.

• Video: timecoded comments and frame annotations on the exact frame in question.
• PDF: pins on the page, so fix this table means one table on one page, not a guess.
• Images: pins on the still itself, useful for retouching notes and crop calls.
• Audio and Office docs: comments in context, reviewed in the browser with no extra software.

With the Pro multi file approval and gallery view, a package can be reviewed as a package. The client sees the full set, works through it in one sitting, and gives one clear response per file instead of scattering partial approvals across a week.

How do I keep versions straight when every file changes at a different pace?

Upload each new version to the same review link for that file. Prior rounds stay intact in version history, so a comment from round 1 still points at round 1, even after round 2 is live. Reviewers always open the current version from the link they already have, which removes the final v3 problem where half the team reviews an old export from their downloads folder.

Keep one naming habit on your side too. Export files with the project name, deliverable and date, and let the review link carry the version story. If a client asks what changed, export the feedback as Markdown and send the round summary with the new link, so the changes are listed in writing next to the files they belong to.

How do I keep a written record of a client approving a file?

Close each file with an explicit click, not a casual reply. When a reviewer is satisfied, they click Approve, or Request Revisions if more work is needed. An approval produces a timestamped Certificate of Approval that records the reviewer, the time, the file and the version. That certificate is the written record of sign off for a video, a PDF or any other file in the package, and it holds up months later when someone asks who approved the version that went live.

Password protection adds a simple control for sensitive work. The Free plan includes password protection, and Pro adds password and account protection, so unreleased campaign files and client documents are not sitting behind a bare link.

How much does client approval software cost?

File Approved starts with a Free plan at $0 forever, with 1 active review link, 10 GB of storage, all native viewers, timecoded comments and annotations, one click approval with certificate, and password protection, with no credit card required. Pro is $25 per month for unlimited review links, 5 TB of storage, multi file approvals with gallery view, password and account protection, client downloads, and no File Approved branding. Extra storage is $10 per month per 1 TB block. An Engineering and Architecture add on is $29 per month on top of Pro for teams that also review drawings.

For your next package, stop splitting review by file type. Put the video, the PDF, the audio and the stills through File Approved, send a link, get feedback, and close the project with a record for every file.

Frequently asked questions

Do clients need an account to review different file types?

No. Reviewers open one private link with no account, no app download and no Adobe account, and the native viewer for each file type opens in the browser.

Can one approval cover a whole deliverable package?

Pro includes multi file approvals with gallery view, so a client can review a set of files together, while each file still keeps its own comments, version history and approval record.

What file types can clients review?

Video, PDF, audio, images, Office docs and code have native viewers. With the Engineering and Architecture add on, teams can also review DWG and DXF drawings and Revit files in the browser.